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STAFF RULES OF THE GENERAL SECRETARIAT
CHANGE OF POST OR FUNCTIONS AND WORK PERFORMANCE
Promotions
(a) A promotion shall be understood to mean the non-temporary advancement of a staff member to a post of a higher grade, in which case the provisions of Rule 103.5 shall apply.
(b) The General Secretariat shall maintain a promotion policy to encourage the promotion of qualified staff members to higher-level posts within the General Secretariat. This policy shall be applied in such a way as to benefit staff members in both the general services and professional categories.
(c) The General Secretariat shall announce vacant posts to the staff members so that they may compete for them.
(a) A transfer shall be understood to mean a change of post without a change in grade or salary.
(b) The General Secretariat shall attempt to maintain a policy to allow for lateral movement and rotation of staff members to other positions of the same category and grade within the General Secretariat, to enable them to broaden their experience and knowledge for the benefit of the Organization.
(c) For a staff member to be transferred, he must meet the necessary requirements of the post to which it is proposed he be transferred.
(d) For the purposes of these Rules, when a staff member's post is abolished and he is offered another in the same grade and at the same salary, this also shall be considered as a transfer.
(e) The refusal of a staff member in the professional category to accept a transfer without justified cause shall imply his resignation effective on the date of said refusal. In the case of a staff member in the general services category, his refusal of a transfer without justified cause shall be considered as a resignation only if the transfer is within the same duty station.
(f) An implicit resignation under these Rules shall be construed as a voluntary separation from service and a staff member separated by way of implicit resignation shall have no greater rights than a staff member who otherwise resigns under Rule 110.1.
Rule 105.3 Temporary Assignment of Duties
(a) A staff member may be assigned temporarily to other duties when this is considered advisable for the best operation of the General Secretariat, or to determine whether that person is capable of performing another type of work. The duties assigned temporarily shall be of such a nature that they correspond to the same grade as the staff member's regular post.
(i) A staff member temporarily assigned to other duties must meet the requirements for performing them.
(ii) The temporary assignment to other duties will not affect the staff member's salary.
(iii) Upon completing a temporary duty assignment, which shall not exceed six months, the staff member shall automatically return to his regular post, or be transferred under the terms of Rule 105.2.
(b) In exceptional circumstances, which must be substantiated, a temporary duty assignment may be extended for a period not to exceed that of the original assignment.
(a) A staff member may be demoted to a lower grade as a consequence of reclassification of his present post or reassignment to another post of lower grade. The latter may occur:
(i) At the staff member's own request; or
(ii) As an alternative to separation from service in cases of reduction in force after the possibilities for transfer under the terms of Rule 110.6 have been exhausted.
(b) Upon assignment to a post of a lower classification because of any of the reasons indicated above, a staff member's step in the new grade shall be that step which most nearly corresponds to the salary of his previous grade. However, the salary that he receives in the new grade shall in no case be greater than that of the top step of the new grade, except as otherwise stated in paragraph (c) below.
(c) If a staff member is demoted to a lower grade because of a reclassification of his present position, he shall retain the same salary and benefits that he enjoyed in the earlier grade level.
Rule 105.5 Change of Official Duty Station
A change of official duty station shall take place when a staff member is transferred from one duty station to another for a fixed period exceeding six months or for an indefinite period. Assignment of a staff member from his duty station to another for service with a mission or conference of the Organization shall not constitute a change of official duty station within the meaning of this Rule.
Rule 105.6 Loan of Staff Members to Other Organizations
(a) The Secretary General may lend the services of a staff member to another international organization, provided that the staff member agrees and that he maintains his rights or entitlement as a staff member of the General Secretariat under his letter of appointment. Inter-agency movements may also take place under other arrangements, e.g., secondment or transfer.
(b) Inter-agency loans of personnel, secondments, and transfers shall be governed by inter-organizational agreements concerning transfer, secondment or loan of staff among the organizations of the United Nations system, other organs of the inter-American system, Permanent Observers, and the Member States.
Rule 105.7 Notification of Change in Administrative Status
A staff member shall be notified in writing of all changes affecting his administrative status.
Rule 105.8 Training and Career Development
(a) The General Secretariat shall maintain a program for the training of its staff to serve the evolving needs of the Organization through the development of knowledge and skills, the improvement of performance, and the promotion of career advancement.
(b) This program shall include, as a minimum:
(i) Training courses in languages and other skills;
(ii) Partial tuition reimbursement for studies in educational or training institutions approved by the General Secretariat; and
(iii) Special leave for training or specialized research.
(c) In accordance with Article 18(a)(vi) of the General Standards, the General Secretariat shall give preferential attention, in the training program, to stimulating and supporting the improvement of members of the career service.
Rule 105.9 Work Performance Evaluation
(a) All supervisors in the General Secretariat shall make a periodic review and evaluation, at least once a year, of the work performance of the staff members under their supervision. The purpose of this evaluation shall be to determine not only the efficiency with which the staff member has performed his duties, but also his present and potential capacities.
(b) The Department of Human Resource Services shall establish a procedure for conducting evaluations, which shall be published by way of a Personnel Circular.
Rule 105.10 Staff Incentive Awards
The Secretary General shall develop a system for awarding one-time cash incentive awards to be paid to staff members whose performance during a 12-month period is particularly outstanding. No incentive payment to any staff member shall exceed 5 percent of the recipient's basic salary.